Document Control Specialist /Project Coordinator

  • MICHAEL BAKER INTERNATIONAL
  • Midvale, UT, United States
  • May 12, 2022
Part time

Job Description

WHO WE ARE
Supported by more than 3,000 employees in nearly 100 locations across the United States, we provide a full continuum of engineering and consulting services, including design, planning, architectural, environmental, construction and program management. Our clients include U.S. federal, state and municipal governments, foreign allied governments, and a wide range of commercial clients. Michael Baker is committed to delivering a standard of excellence that fosters a culture of innovation, collaboration and technological advancement to help solve our clients' complex challenges.

ARCHITECTURE & BUILDING ENGINEERING PRACTICE
Michael Baker International seamlessly integrates all our service offerings – architecture, planning, landscape architecture, engineering and management – to solve client challenges from multiple vantage points, providing unsurpassed holistic, sustainable, and innovative solutions. From high-profile, high-image landmarks to low-cost, utilitarian solutions, our professionals know how to balance image and cost appropriately for each unique situation. At Michael Baker International, we believe that the beauty of a project resides both in performance and aesthetics – “success” to us is measured by functionality, value, and exceeding clients’ expectations to “Make a Difference.”

DESCRIPTION
Michael Baker International seeks a Document Control Specialist I / Project Coordinator for our Salt Lake City, Utah office. 

This multi-purpose role is a challenging, evolving, and rewarding position where you will wear many hats and have the ability to influence multiple departments of our office.  This Project Coordination role is a key support role providing various marketing, administrative, and team support for the various diversified projects.

Duties:

  • Maintains the master electronic project files.
  • Prepare electronic document templates.
  • Scan documents, update procedures, and type Word documents as required.
  • Prepare records for inactive storage and scan documents as needed to perform distribution and storage duties.
  • Act as an enforcer for documents that are past due.
  • Review new and revised documentation for suitability and conformance to standards including record retention.
  • Track process of design changed documents through an electronic or hard copy workflow.
  • Compose document transmittals and letters with limited supervision.
  • Support Quality Management in the performance of quality reviews and audits.
  • Assist in providing training on documentation and record retention policies, destruction, disaster recovery, procedures and instructions to site personnel.
  • As needed, assist Project Managers to meet document deliverable dates and properly document dates of incoming and outgoing documents.  Compile all the submittal documents as per the clients requirements.
  • Assist Project Managers on large projects review, and track costs when reporting demands are beyond the typical scope.
  • Assist Project Managers and Senior Engineers in project related tasks and deliverables.
  • Assist marketing personnel with proposal production.
  • Other duties as assigned.

Requirements:

  • Knowledge of the Architectural, Engineering and Construction industry.
  • Knowledge of how engineering plans are conveyed to the contractor and or client.
  • Experience editing construction specifications use MasterSpec or SpecsIntact software.
  • Experience with MS Office Suite
  • Experience with Adobe Acrobat and Bluebeam.

Preferences:

       Team player, excellent written and verbal communication skills, familiarity  Federal vertical construction requirements is a plus.

       Experience with Adobe Creative Suite

       Experience with MS Access

       Experience with MS SharePoint

       Experience with MS Project

COMPENSATION

The salary range for this position is $52,000-73,000.   This will be dependent on the experience and expertise of the incoming candidate. 

BENEFITS

We offer a comprehensive benefits package including:  

  • Medical, dental, vision insurance  
  • 401K Retirement Plan
  • Health Savings Account (HSA)
  • Flexible Spending Accounts (FSA)
  • Life, AD&D, short-term and long-term disability  
  • Professional and personal development
  • Generous paid time off  
  • Commuter and wellness benefits  

MICHAEL BAKER INTERNATIONAL EEO STATEMENT
Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status. 

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.