Development Services Assistant needed for South Jordan City, Utah.
Status: Full-time Closing Date: 7/20/2021
Work Hours: M-TH 8:00am-6:00pm F 8:00am-noon Department: Development Services
Work Location: South Jordan City Hall Supervisor: Operations Support Supervisor
Special Notes: Please review the job description for a complete list of essential job functions
Perform a variety of duties as needed to expedite the receiving and processing of development applications, permitting, inspection requests and other various support duties for the Development Services Department.
1. Education and Experience:
A. Graduation from High School or G.E.D.;
B. One (1) year of responsible experience performing above or related duties;
2. Special Qualifications:
Net 40 wpm preferred.
Licensed in the State of Utah as a Notary Public preferred.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of modern office practices and procedures; of grammar, spelling and punctuation; of modern filing systems related to alphabetical and numeric files; telephone etiquette, various office machines (i.e. copy machine, fax, etc.). Working knowledge of administrative procedures; of legal processes associated with the maintenance of public records and documents; current codes, standards, safety practices and principles required to meet engineering standards; planning and zoning codes; interpersonal communication skills, bookkeeping and basic accounting.
Ability to operate a personal computer and Microsoft products.
ESSENTIAL JOB FUNCTIONS
Meet performance standards established with the employee’s supervisor.
Job attendance is required, except for authorized leave.
Perform ongoing "customer service" duties and provide first level assistance to general public, contractors, developers and city staff; answers phone and route calls; take and relay messages; provide information to inquiring parties; respond to general questions related to department functions; prepare agendas, attend staff, committee, and task force meetings, letters, reports, memos, minutes or other general correspondence; compose routine letters and informative notices.
Prepare meeting packets; compile information and documentation related to agenda items, including maps, letters, reports, etc.
Prepare various documents based upon city council and planning commission approval, including, notice of award, agreements and contracts; prepare purchase orders; assure proper signing and authorizations; process agreements through administrative services department.
Receive and accept site plans for new residential and commercial developments; accept petitions for rezoning, annexations, street or easement vacates and conditional uses; assess fees according to established requirements; maintain and distribute log of requests; prepare notices for delivery to adjacent property owners to apprise of proposed or pending actions.
Provide administrative and clerical support in managing information and documentation process related to subdivision and commercial development; receive and log plan/specifications and route to distribute for review by engineering and public works staff; coordinate with developer when changes are completed and resubmitted.
Assure that proper legal documents are recorded with the county related to subdivision plats, annexation plats, and all ordinances pertaining to waivers, amendments, abandonments (no apostrophe), street changes/vacates, etc.; distribute copies of plats to utilities.
Perform general administrative functions as needed to assure office efficiency and effectiveness; prepare purchase orders and buy office supplies; track invoices and match with purchase orders.
Assist supervisor when necessary in performing his/her duties and tasks.
Receive requests for, and schedules building inspections through the City Software and maintains various departmental records and files.
All or a majority of the essential job duties may be performed from a remote location.
Perform other duties as assigned.
4. Working Conditions:
Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Rapid work speed required performing keyboard operations.
Common eye, hand, finger, leg and foot dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability, critical thinking and some guided problem solving.